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__Reports from Producers:__ Publicity & prizes--Cyndi //Shirley and Cyndi have been busy! We are getting a plasma from Dell. We are also talking to Microsoft about sponsorship. Don Jensen from Inspiration will contribute Integration Guides and possibly some other stuff. eInstruction is also thinking about contributing. We still need to contact TFE for bags, and Time Warner for cameras. We still have 12 clappers and "Documentary in the classroom DVDs". We are thinking about certificate of participation for all entrants; 1st, 2nd, and 3rd place winners will get medals; Best of winners will get medals with gold ribboned medals and a bag of goodies for the classroom. Cyndi will send out an email to all of the CITs with a copies of the flyers, the rubric, database directions, and the parent release form//.
 * Notes from 3/06/06

Judging Criteria--Kal //Kal shared his final rubric that he created for judging. Categories were re-ordered to present a rubric that anyone could look at and understand that we will be looking for technical delivery as well as curriculum content. Kal has created an excel version for the judges and a pdf version to post online. Our next goal is to find judges. Some possibilities include Steve Gilliam, Collette Torres, Jan Fall, Mary Ann Ramos, or Becky Smith.//

Submission--Anna //Database is ready to go and is being hosted at WSES. Anna has directions completed and will be sending those out to CITs this week. We have moved the deadline for the film festival to Apr 6th--this change will be reflected on the web page, the flyer, and the commercial.//

Hospitality/Decorations--Connie //Connie will edit this portion.//

Notes from 2/28/06 __Reports from Producers:__ Publicity & prizes--Cyndi //Cyndi has several flyers ready to go. These will also be posted on the website so that CITs can print at their campuses. Cyndi is also going to create an email that can go out in Daily News Brief. She is also working with Jef on creating a commercial spot. Website is being worked on--we will have all of our stuff together to give to Alan so that he can post it.//

Judging Criteria--Kal //Kal shared his rubric that he created for judging. We re-worked the order of the categories so that we could present a rubric that anyone could look at and understand that we will be looking for technical delivery as well as curriculum content. Kal will be creating an excel version for the judges and a pdf version to post online.//

Submission--Anna //Database is ready to go. We will be hosting it at Willow Springs. Anna says we just need to tweak wording on some of the pieces.//

Hospitality/Decorations--Connie //Will be meeting with Randy Hudson and HHHS Theater Arts teacher in the following week.//

__Timeline and responsibilities__: Publicity Podcast Commercials for Channel 17 Letter for Daily News Brief Student(s) for feature news article

__Prizes__: Tech4Learning – Director in the Classroom TFE Time Warner – Check on Sponsorship Microsoft Dell Apple – Movie clappers eInstruction

Notes from 2/2/06 Yay! We finally got approval, so here we go:

From last time--our responsibilities: Prizes--everyone will get certificates; top winners will get prize packages and medals
 * Kal--Assessment Producer (Judging and Rubrics)
 * Connie--Events Producer (Awards Ceremony, Refreshments, Decorations)
 * Cyndi--PR Producer (Publicity and Community Involvement)
 * Anna--Submissions Producer (Registrations, Certificates, Administrations)
 * Helen & Shirley--Executive Producers (help wherever we are needed, prizes)

Things we need to get into place: Next meeting will be Feb 14th, 9:00 AM, at Timber Ridge Elem.
 * Timeline/topics for podcast
 * Commercial for Channel 17 (//Cyndi is working on this//)
 * Submission database (//Anna says this will be ready by Feb 15th//)
 * Guidelines for submission
 * Forms
 * online submission
 * paper form--parent permission only
 * Planning timeline for production
 * Categories:
 * Documentary (2 minutes)
 * Narrative (2 minutes)
 * Animation (2 minutes)
 * PSA/Commercial (30 seconds)
 * //all submissions may have up to an additional 15 seconds of credits (CONTENT is limited to 2 minutes!)//
 * Rubric (//Kal is working on this--we are addressing design qualities in our submission form and in our rubric//)
 * Dates for submission: 5:00 PM, Mar 30th (last day for campuses to vote and submit, so that must be taken into consideration)
 * Winners to be announced May 4th

Kal showed us a copy of the rubric that his committee developed. Cyndi initially sent a rubric that they worked from.
 * Notes from 12/13/05**

//-Anna adds//

//Okay, on the rubrics, I still say we need to pull the bit about planning unless we require submission of the storyboarding or whatever and THAT would get crazy. I just think it's unfair to grade on assumptions of planning or lack of planning. Helen, please post the rubrics as soon as you can - or email it. I seem to have misplaced my copy. I'm really bad with paper. //

Kal's committee consisted of Debbie Alston and Stephanie Young. A pdf copy of the rubric will be posted here. It is still a work in progress, but one of our thougths was to have a set of outside judges use the rubric for evaluating films for quality and another set of judges (probably internal, but might also include ADEs and other distinguished educators) to evaluate the curriculum. Any comments on the rubric should be sent to Kal within the week so that we can have a final copy ready by the second week of January (ready for web posting).

Cyndi had the great idea to hold some after school specials around the district telling people about the film festival, providing some guidelines and tips. In order for this to happen, we would need to have our web page setup where people could download forms.

//-Anna adds//

//What forms? I'm not clear what needs to be downloaded in order for Cyndi to promote the festival..//

We could also film the presentation and compress it to show on the website. We would also like Randy to film or help us with creating a short commercial that could air on Channel 17. The presentation would be no longer than 30 minutes. Our target dates for the presentations would be Jan 17th, Jan 24th, and Jan 26th. After that, people can watch the video or request an encore presentation from Cyndi or one of her committe members.

Connie had a great idea to work on getting a jingle for the film festival. She will send out a flyer requesting submissions (5 second clips from a clip no longer than 1 minute 30 seconds) that can be used as filler in between segments during the night of the film festival. Our committee would choose the winner. More details to come.

//-Anna again: I think we should have a minimum for the jingle clip, too. a jingle on a five second loop would quickly become very annoying. Maybe 30 seconds? Follow Freeplay's format?//

Shirley will send Anna the updated forms so that she can start working on the database. We're setting a target date of mid-January to have the database ready to post on the website.

Prizes--do we want do it differently? The concensus seems to be to continue having the bags with the cameras and other goodies going to the classrooms that win best of show. We would also like to have door prizes that could be given out during the film festival (i.e. movie tickets, video rentals, film processing, CDs, etc.)...medals and certificates would still be given out for the winners in each category.

For our gallery, we could drape black fabric to cover the walls and tables, then have just the white eMacs/iMacs (one for each film category) showing the films. Kal suggested using foam board to create frames that could go around the edge of the Mac screens--maybe gold frames with glitter or something very glam to go around the outside of the screens. Kal and Connie are going to be checking on getting the black material. Connie will also be meeting with Randy to discuss where cameras need to be set up for that night. She will also work with the theater arts teacher from HHHS to talk about a "set design" that could be used for the awards ceremony.